Administrative Assistant

Administrative Assistant

Employer: F10 Studio

Location: Remote (must be based in Nigeria; Lagos preferred)

Salary: N200,000 monthly

Schedule: Full-time

Type: Remote

Description:

F10 Studio is a photography and videography studio known for emotive storytelling through visual imagery, specializing in weddings, portraiture, and creative content. We are seeking a dedicated and proactive Administrative Assistant to join our full-time team to manage backend operations, client communication, and workflow processes.

Benefits:

1. Opportunity to work with a growing international brand in the creative industry.

2. Flexible remote work schedule.

3. Training and development in photography/videography studio workflows.

4. A collaborative and creative team environment.

5. Opportunities for growth and increased responsibility.

Responsibilities:

1. Serve as the first point of contact for client inquiries via email, phone, WhatsApp, and social platforms.

2. Schedule meetings, send reminders, and follow up on client deliverables.

3. Draft and proofread proposals, contracts, and email templates.

4. Manage calendars, booking schedules, and vendor coordination for local and destination shoots.

5. Ensure timely follow-ups for contracts, payments, and deliverables.

6. Support event planning, logistics, and digital file management.

7. Create and maintain detailed Excel spreadsheets for client tracking, production schedules, payment timelines, and shoot logistics.

8. Analyze studio workflows and implement improvements using Excel formulas, pivot tables, and conditional formatting.

9. Assist with organizing and labeling photo/video assets for easy access.

10. Upload and manage project files on cloud platforms like Google Drive, Dropbox, and WeTransfer.

11. Proactively streamline processes and identify opportunities for client experience and internal efficiency improvements.

12. Take initiative in resolving issues and supporting the creative team as needed.

Requirements:

1. 1 year of experience in an administrative or virtual assistant role.

2. Exceptional written and spoken English.

3. Strong proficiency in Microsoft Excel, including pivot tables, formulas, and conditional formatting.

4. Highly organized with excellent attention to detail.

5. Self-starter who works independently, takes initiative, and meets deadlines.

6. Outstanding interpersonal and communication skills.

7. Ability to manage multiple projects and priorities under pressure.

8. Comfortable working in a creative, fast-paced environment.

9. Access to a reliable computer, stable electricity, high-speed internet, and a smartphone for real-time communication.

Required skills

Client communication, scheduling, contract drafting, calendar management, vendor coordination, event logistics, advanced Excel (pivot tables, formulas, formatting), file organization, cloud platform management (Google Drive, Dropbox, WeTransfer), workflow optimization, problem-solving, time management, and adaptability.

How to apply

Record a short selfie video explaining your location, a little about yourself, why you should be hired, confirmation you have a working computer, smartphone, stable electricity, and reliable internet, plus your monthly salary requirement in naira. Send the video and a link to the video along with your application. Only candidates following these instructions will be considered.

Apply

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