Executive Assistant

A company is hiring a proactive, growth-minded Executive Assistant to be the operational backbone of their M&A team. You will be the central point for all client communication, calendar and inbox management, CRM and sales pipeline organization, and day-to-day operations. It’s a broad, client-facing position that requires you to take full ownership, anticipate needs, solve problems independently, and comfortably use AI tools. If you are a go-getter who thrives without micromanagement and loves creating order from chaos, this is for you.

Executive Assistant

The client is a specialized business brokerage firm based in the US that helps small to medium-sized business owners understand the true value of their business and find qualified buyers. They act as a professional intermediary, guiding owners through the entire complex process of selling their company. The company is focused on providing a high-touch, confidential, and professional service. You will be joining a small, dedicated team that values discretion, excellent communication, and operational excellence to deliver results for business owners during a critical transition.

Responsibilities & Requirements

Key Responsibilities:
  1. Own calendar management, including coordinating meetings and protecting focus time.
  2. Manage email and inbox, handling daily correspondence and building templates.
  3. Coordinate with clients and prospects, guiding them through each step of the process.
  4. Manage the CRM, keeping records and the pipeline current and accurate.
  5. Drive lead nurturing and follow-up activities.
  6. Coordinate day-to-day operations and client delivery workflows.
  7. Track deliverables and deadlines, providing status updates.
  8. Prepare and update business listings, marketing kits, and deal documentation.
  9. Assist with social media content, newsletters, blog content, and short-form video clips.
Required Qualifications:
  1. Experience as an Executive Assistant, Virtual Assistant, or in a similar client-facing role.
  2. CRM and pipeline experience.
  3. Comfortable using AI tools and eager to learn new systems.
  4. Comfortable in a remote, single-employer role during CST business hours.
Soft Skills & Attributes:
  1. A genuine go-getter who takes initiative, anticipates needs, and takes full ownership.
  2. Thrives without being micromanaged.
  3. Strong, warm communicator who is confident and professional on the phone and on Zoom with clients.
  4. Excellent written and spoken English.
  5. Highly organized, flexible, and able to work independently.
  6. Discreet and reliable with confidential client information.
Salary, Location & Deadline

Details
Job Title: Executive Assistant
Salary: $2,400 per month
Location: Remote (Preference for South Africa)
Work Hours: 3 PM - 11 PM America/Los_Angeles (PST) / CST Business Hours
Job Type: Full Time, Remote
Deadline: Apply ASAP - Open until filled

How To Apply - Step By Step

Applying is straightforward on The Recruiter portal. First, prepare your updated resume, LinkedIn URL, and a tailored cover letter highlighting your EA and CRM experience. Second, go to the job application form and fill in your First Name, Last Name, Email, and Phone number. Third, paste your Cover Letter and enter your Salary Expectation as $2400 and your Notice Period. Fourth, set your Availability from 3 PM to 11 PM and select America/Los_Angeles timezone. Finally, review all details and click Submit to complete your application.

Tips To Get Hired

Be client-facing ready. Showcase excellent written English and Zoom presence in your cover letter. Highlight specific CRM tools you’ve used and give examples of using AI tools like ChatGPT to automate inbox, calendar, and follow-ups.

Apply

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