Email Assistant (Part-time)
Civic Nation is looking for a part-time, remote Email Assistant to support its When We All Vote initiative. This temporary role, running until December 15, 2026, is ideal for a current student or recent graduate who can write engaging email content and use email data to improve outreach for the Party at the Polls campaign.
Employer: Civic Nation
Location: Remote
Salary: $18.40/hour
Deadline: August 26, 2026
Schedule: 20-30 hours per week, concluding December 15, 2026
Type: Part-time, temporary
Description
Civic Nation seeks an Email Assistant to provide email content support in coordination with the Communications Team for When We All Vote. Successful candidates will be strong writers with the ability to develop engaging email content and will be comfortable working with data and email metrics to aid in informing strategy. When We All Vote is a national, nonpartisan initiative on a mission to increase participation in every election, close the race and age voting gaps, and change the culture around voting. Civic Nation is an impact hub for the ideas, leaders, and initiatives that strengthen civic culture, civic power, and civic participation.
Responsibilities:
1. Assist the Associate Director of Digital Engagement in developing the email strategy for Party at the Polls.
2. Write and develop content ideas for the Party at the Polls email program, and for When We All Vote campaigns as needed.
3. Track and report on Community Partner email list performance, identifying opportunities for better segmentation and engagement.
4. Compile and analyze Party at the Polls email metrics to inform strategy.
5. Build and schedule emails in HubSpot.
6. Provide general administrative support to the Associate Director of Digital Engagement.
7. Other reasonable and related duties as assigned.
Requirements:
1. A recent college graduate or currently enrolled in college or university.
2. 1+ year of writing and developing content for email marketing campaigns, ideally in a political, advocacy, or nonprofit setting.
3. Experience tracking and reporting on digital metrics, with an eye toward identifying trends and opportunities for segmentation.
4. Comfortable learning new software and tools (experience with HubSpot or similar email CRM platforms a plus).
5. Strong copywriting and editing skills.
6. Familiarity with voter engagement or civic participation programs a plus.
7. Ability to work both independently and collaboratively within a small team.
8. Interest in current pop culture trends.
9. Ability to stay flexible and organized while managing competing priorities in a fast-paced environment.
10. Enthusiasm for working with diverse communities and individuals with varying perspectives.
11. A personal and professional commitment to promoting cross-cultural awareness and inclusion of individuals from diverse backgrounds, races, ethnicities, religions, sexual orientations, and gender identities.
Required skills
Copywriting, editing, email marketing content development, digital metrics tracking and reporting, data analysis, segmentation strategy, HubSpot or similar CRM platform familiarity, organizational skills, adaptability, collaborative work, pop culture awareness, cross-cultural communication.
Why Apply
It combines writing with data: You won't just write emails, you will track performance, analyze metrics, and help shape segmentation strategy, which is strong experience for advocacy and nonprofit marketing.
You get direct experience with a national initiative: When We All Vote is focused on increasing voter participation and closing voting gaps, so your work has a clear civic impact.
Professional tools and mentorship: You will work closely with the Associate Director of Digital Engagement and get hands-on experience building and scheduling emails in HubSpot.
Built for students: At $18.40/hour, 20-30 hours per week, fully remote, and temporary, it is structured to fit around studies while paying you for real campaign work.
Small team, big learning: Working within a small team gives you more responsibility for strategy and content ideas than a typical assistant role.
Before You Apply
Gather your writing and metrics proof: You need 1+ year of email marketing content experience. Prepare 2-3 email samples and, if possible, show results like open rates, click rates, or how you improved engagement.
Brush up on HubSpot and segmentation: If you have used HubSpot, Mailchimp, or any CRM, highlight it. Be ready to explain how you track Community Partner list performance and use data to suggest better targeting.
Tailor your application to civic engagement: Mention any interest or experience in voter engagement, nonprofit work, or advocacy, plus your awareness of pop culture trends.
Show you fit the culture: They specifically value flexibility, organization in a fast-paced environment, collaboration, and a commitment to working with diverse communities. Reflect that in your cover letter.
Check your availability: This is a temporary, part-time role ending December 15, 2026, with a deadline of August 26, 2026. Make sure you can commit to the full period before applying through their official portal.
