This opportunity is perfect for someone organized and detail-oriented who enjoys supporting daily business operations. As an Administrative Assistant working remotely, you'll handle communication with clients and vendors, process orders, update spreadsheets, and assist with routine administrative tasks, all from the comfort of your home. It’s a great role for those with prior administrative or e-commerce experience looking for stable, full-time work.
Employer: Our client
Location: Remote (Permanent work from home)
Salary: Hourly pay rate established based on performance in the application process
Deadline: Immediate hiring
Schedule: Monday through Friday, 8:00 AM to 5:00 PM PST, including a one-hour unpaid lunch break (40hrs per week)
Type: Full Time (35 hours or more per week), Independent Contractor
Description
Our client is looking for an Administrative Assistant to join their team. In this role, you will manage inbound and outbound communications, process order details, maintain operational spreadsheets, and coordinate with vendors to support seamless daily operations.
Benefits:
· Permanent work from home
· Immediate hiring
· Health Insurance Coverage for eligible locations
Responsibilities:
1. Manage Inbound & Outbound Emails: Serve as the primary point of contact for customer inquiries, supplier communication, and internal team updates.
2. Process & Track Orders: Accurately place, confirm, and monitor order statuses from placement through to delivery.
3. Maintain Spreadsheets: Update and audit inventory logs, order tracking files, and operational records regularly.
4. Coordinate Supply Chain Needs: Liaison with vendors and sister-brand teams to ensure seamless product fulfillment.
5. Handle Data Entry: Input customer details, purchase orders, and administrative data into company databases with high accuracy.
6. Support Daily Operations: Assist management with routine administrative tasks, scheduling, and workflow troubleshooting.
Requirements:
1. Prior Administrative Role: At least 1–2 years of experience in an administrative support, office assistant, or operational coordination role.
2. Strong Email Communication Skills: Excellent written communication skills with a professional, clear, and prompt tone.
3. Order Placement Expertise: Hands-on experience creating, routing, verifying, and tracking order placements through vendor or internal systems.
4. E-Commerce Background: Direct experience working within e-commerce environments (e.g., Shopify, WooCommerce, or custom backend order management portals).
5. Proficiency in Spreadsheets: Solid working knowledge of Microsoft Excel or Google Sheets (data sorting, filtering, basic formulas, and file maintenance).
6. Detail-Oriented & Organized: Exceptional attention to detail in data entry, along with proven time-management skills to handle competing priorities.
Required skills
· Administrative support
· Email communication
· Order placement and tracking
· E-commerce platforms (Shopify, WooCommerce, etc.)
· Microsoft Excel / Google Sheets
· Data entry
· Inventory management
· Vendor coordination
· Time management
· Attention to detail
Why Apply
This position offers the convenience of permanent remote work with immediate hiring, making it accessible for candidates seeking stability and flexibility. It provides the chance to develop and showcase your skills in order management, vendor coordination, and data entry within a dynamic e-commerce environment. If you're proactive, organized, and have experience with platforms like Shopify or WooCommerce, this role could be a strong fit for your career growth.
Before You Apply
Ensure you have at least 1-2 years of experience in administrative roles or operational support, with a proven ability to manage multiple priorities effectively. Highlight your experience with email communication, order processing, and e-commerce platforms. Make sure you're comfortable working with spreadsheets, using basic formulas, and maintaining accurate records. Prepare examples of your organizational skills and attention to detail, and confirm that you’re familiar with working independently in a remote setting. Also, review your proficiency with tools like Microsoft Excel or Google Sheets to demonstrate your readiness for data management tasks.