Executive Assistant
Executive Assistant Opportunity
Remote Position Supporting U.S. Executives
A growing company is looking for someone based in LATAM, Africa, or Eastern Europe to work closely with its senior leadership team. The role involves managing schedules, coordinating projects, and handling communications so executives can focus on bigger priorities. It's a good fit for someone organized, proactive, and comfortable working U.S. business hours remotely.
Location: Fully Remote - open to candidates in LATAM, Africa, and Eastern Europe, must work U.S. business hours
Salary: $1.5K – $2.1K per month
Schedule: 9:00 AM - 5:00 PM EST
Description
The Executive Assistant will support senior executives with calendar management, meeting coordination, travel logistics, and cross-functional project tracking. The role involves preparing executive communications, conducting research, maintaining confidential documentation, and acting as a liaison between leadership and internal teams. Success in this role means executive priorities stay organized and cross-functional initiatives move forward with minimal oversight.
Responsibilities:
1. Manage executive calendars and resolve scheduling conflicts
2. Prepare meeting agendas and follow up on action items
3. Coordinate domestic travel arrangements and logistics
4. Track cross-functional projects from planning to completion using tools like Asana
5. Follow up with stakeholders to drive accountability
6. Draft executive emails, presentations, reports, and briefings
7. Maintain confidential files and documentation
8. Serve as liaison between leadership and internal departments
9. Support special initiatives and process improvement projects
Requirements:
1. 3–5 years of experience supporting senior executives, founders, or C-level leadership
2. Experience in executive assistance, project coordination, or operations
3. Experience managing multiple priorities in a fast-paced environment
4. Experience coordinating cross-functional projects and initiatives
Required skills
- Exceptional written and verbal English communication
- Strong organizational and time management ability
- Project management and follow-through skills
- High proficiency in Microsoft Office and Google Workspace
- Experience with Asana or similar project management platforms
- Ability to independently prioritize competing deadlines
- Strong problem-solving and decision-making skills
- Attention to detail with a strategic perspective
- Professionalism and discretion with confidential information
How To Apply
Fill in the application form, then record a video showcasing your relevant skills as part of the application process.
The role offers a clear monthly salary range and a fixed remote schedule, which gives predictability for planning around U.S. business hours. It's open to a wide pool of candidates across LATAM, Africa, and Eastern Europe rather than being location-restricted to one region. The responsibilities span both administrative and strategic work, which could be useful for someone wanting exposure to higher-level business decisions rather than purely admin tasks. The requirement of 3–5 years' experience suggests a mid-level rather than entry-level position.
Before You Apply
Tailor your CV to highlight direct experience supporting executives or founders, especially any project coordination work. Call out familiarity with Asana or similar tools since it's specifically mentioned. Since no deadline is listed, it's worth applying promptly rather than waiting. Prepare for the video component in advance, since it's a required part of the application, and follow the employer's application steps exactly as listed.
