Executive Assistant
This is a remote, full-time Executive Assistant opportunity supporting a CEO in a mission-driven organization. It is a 12-month contract role paying approximately $48.00 to $62.50 per hour, with the possibility of converting to a permanent role. You would be working on Eastern Time, managing the CEO's calendar, meetings, travel, expenses, and stakeholder communication, with occasional support for two other senior leaders.
Employer: 7Seventy Recruiting
Location: Remote, United States, Eastern Time required
Salary: Approximately $48.00 - $62.50 per hour
Schedule: Full-time, Eastern Time alignment required
Type: Full-time, 12-month contract, conversion eligible
Description
You will provide direct executive support to the CEO, managing calendar, leadership meeting rhythm, travel, expenses, vendor coordination, stakeholder communication, and administrative systems in a remote, mission-driven environment. The role also includes occasional support to two other senior leaders, day-to-day operational partnership, offsite logistics, team event planning, and continuous improvement of systems through AI-enabled workflows. The hiring process includes an optional 10-15 minute video response challenge with realistic scenarios; completing it moves your application to the top of the review queue. All recruitment communication comes only from email addresses ending in @7seventy.net; no payments or sensitive documents are requested.
Responsibilities:
1. Manage the CEO's calendar end-to-end, including scheduling, prioritization, conflict resolution, and meeting preparation.
2. Build and maintain the annual rhythm of business, including leadership meetings, 1:1s, quarterly planning, funder reviews, and advisory meetings.
3. Prepare agendas, background materials, notes, and action logs, and track follow-ups and action items from prior discussions.
4. Provide occasional support to two other senior leaders as needed.
5. Partner with the CEO on day-to-day organizational operations.
6. Coordinate logistics for staff, leadership, and advisory offsites, including booking meeting rooms, catering, travel, and conference logistics.
7. Manage the CEO's expense reimbursement process and process invoices, vendor payments, and reimbursements with Finance.
8. Maintain organized records for expenses, invoices, contracts, and administrative documents.
9. Help plan team events and internal celebrations.
10. Serve as a point of contact for internal and external stakeholders interacting with the CEO, handling sensitive and confidential information with discretion.
11. Maintain contact lists, distribution groups, and a shared knowledge base, and post updates to internal digital channels and assets.
12. Identify ways to improve systems and reduce manual work through AI-enabled workflows.
Requirements:
1. 5 or more years supporting a C-level executive.
2. Experience in a fast-moving startup or mission-driven environment is preferred.
3. Strong organization skills and attention to detail.
4. Ability to manage competing priorities without dropping details.
5. Strong judgment and discretion with confidential information.
6. Clear, professional written and verbal communication.
7. Comfort working in a fully remote, distributed-team environment.
8. Ability to align schedule to Eastern Time.
9. Interest in using AI tools to reduce manual work and improve workflows.
10. Calm, grounded work style with ability to bring order without unnecessary bureaucracy.
Required skills:
Eeecutive calendar management, meeting preparation and logistics, travel coordination, expense processing, invoice and vendor payment tracking, stakeholder communication, confidentiality, organization, prioritization, written and verbal communication, remote collaboration, AI tool adoption, workflow improvement, event planning, record keeping, and operational partnership.
Why Apply
This role offers direct partnership with the CEO and exposure to leadership-level planning, including quarterly planning, funder reviews, and advisory meetings. The hourly rate is competitive for an executive support role and it is structured as contract-to-hire, which gives you a path to long-term employment. It is fully remote but requires Eastern Time alignment, so you get flexibility without time zone ambiguity. The employer also encourages improving systems through AI-enabled workflows, which is valuable experience. There is an optional 10-15 minute video response challenge included in the hiring process, and completing it puts your application at the top of the review queue, so you have some control over how quickly you are reviewed. The employer has also clarified that all recruitment communication comes only from emails ending in @7seventy.net and no payments or sensitive documents are requested, which helps you identify legitimate outreach.
Before You Apply
Make sure you can consistently work on Eastern Time and have 5 or more years supporting a C-level executive, as that is a core requirement. Highlight your experience in a fast-moving startup or mission-driven environment if you have it. Be ready with specific examples of calendar management end-to-end, meeting rhythm building, travel and offsite logistics, expense and invoice processing, and handling confidential information with discretion. Since the role involves improving workflows with AI tools, note any tools you have used to reduce manual work. If you decide to do the optional video challenge, treat it like a work sample and answer the realistic scenarios clearly and professionally. Only respond to emails from @7seventy.net and do not share sensitive documents or payments if asked elsewhere.
