Virtual Assistant (Executive Support, CRM & Operations)
This role offers an excellent opportunity for someone highly organized and proactive to support the daily operations of a dynamic business remotely. As a Virtual Assistant, you'll be working closely with company founders and decision-makers, helping ensure smooth workflows, communication, and project management across various functions.
Employer: Pavago
Location: Remote, United States
Salary: $21.75 - $29.25/hr Estimated pay
Schedule: U.S. Client Business Hours
Type: Full-Time, Remote
Description
We are hiring a Virtual Assistant to support daily operations, communication, and execution across a fast-moving business. This is not a basic admin role; you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work. If you are organized, proactive, and reliable, this role is built for you.
Benefits:
High ownership and visibility across operations
Exposure to multiple business functions
Clear expectations and structured workflows
Opportunity to grow into operations or executive roles
Work directly with founders and decision-makers
Responsibilities:
1. Manage calendars, meetings, and scheduling across time zones.
2. Coordinate calls and ensure smooth daily planning.
3. Draft and send professional emails, documents, and communications.
4. Prepare meeting notes and track follow-ups.
5. Update and maintain records in HubSpot, Salesforce, and Zoho CRM.
6. Manage spreadsheets and operational trackers.
7. Organize digital files in Google Drive, Dropbox, and SharePoint.
8. Conduct online research on competitors, vendors, and market insights.
9. Turn research into structured summaries and presentations.
10. Support ad hoc and project-based tasks.
11. Respond to basic client inquiries or route them appropriately.
12. Communicate with vendors and track outstanding items.
13. Ensure follow-ups are completed on time.
14. Assist with invoicing, expense tracking, and light bookkeeping if required.
15. Update project management tools such as Trello, Asana, Notion, and Monday.com.
Requirements:
1. 1–2 years experience as a Virtual Assistant, Administrative Assistant, or in an Operations Support role.
2. Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Gmail, Calendar).
3. Strong time management and multitasking ability.
4. Reliable internet and remote work setup.
Required skills:
Highly organized and detail-oriented
Ability to manage multiple tasks without dropping the ball
Clear and professional communication
Proactive and self-starting
Reliable, responsive, and accountable
Nice to have:
CRM experience (HubSpot, Salesforce, Zoho CRM), familiarity with QuickBooks or Xero, experience supporting founders, startups, remote teams, or managing multiple clients or executives.
Why Apply
This position provides a chance to be integral to a growing business while working from anywhere in the world. It offers high visibility and responsibility, giving you exposure to multiple operational areas and the potential to advance into more senior or specialized roles. If you enjoy multitasking, streamlining processes, and communicating professionally, this role aligns well with your skills and ambitions.
Before You Apply
Ensure you have at least 1–2 years of experience in virtual assistance, administrative support, or operations. Your remote setup should include reliable internet and the ability to manage multiple tools like Microsoft Office, Google Workspace, and CRM platforms such as HubSpot, Salesforce, or Zoho. Prepare examples of your organizational skills and your ability to handle diverse tasks efficiently. Familiarize yourself with project management tools like Trello, Asana, Notion, or Monday.com, as they are part of the daily workflow. When applying, highlight your experience in managing schedules, maintaining records, and supporting executive teams to demonstrate your suitability for this role.
