Executive Assistant
A growing organization is hiring a full-time remote Executive Assistant to work directly with senior executives. The role is designed to help leaders stay focused on high-impact work by managing calendars, communications, travel and cross-functional projects. It is open to candidates based in LATAM, Africa and Eastern Europe who can work U.S. business hours, 9am to 5pm EST.
Executive Assistant
Location: Fully Remote (candidates based in LATAM, Africa, and Eastern Europe)
Salary: $1.5K – $2.1K per month
Work schedule: 9:00 AM - 5:00 PM EST (U.S. business hours)
Work type: Full-time, remote
Job description
Our client is a growing organization seeking a highly organized and proactive Executive Assistant to serve as a trusted strategic partner to executive leadership, designed to help leaders stay focused on high-impact priorities by driving projects forward, coordinating cross-functional initiatives, managing executive communications, and ensuring day-to-day operations run efficiently within a fast-paced business environment. The Executive Assistant will provide high-level strategic and administrative support to senior executives by managing complex calendars, coordinating meetings and travel, overseeing cross-functional projects, preparing executive communications, and ensuring initiatives move forward with minimal oversight while serving as a key liaison across departments, anticipating executive needs, improving organizational efficiency, and supporting leadership with professionalism and discretion.
Responsibilities:
1. Manage complex executive calendars, scheduling, and meeting coordination across multiple stakeholders.
2. Prioritize competing requests and proactively resolve scheduling conflicts.
3. Prepare meeting agendas, document action items, and ensure timely follow-up on deliverables.
4. Coordinate domestic travel arrangements, itineraries, and executive logistics as needed.
5. Coordinate cross-functional projects from planning through completion.
6. Monitor project timelines and ensure initiatives remain on schedule.
7. Follow up with internal stakeholders to drive accountability and completion of action items.
8. Identify roadblocks, escalate issues appropriately, and recommend practical solutions.
9. Utilize Asana or similar project management tools to track project progress.
10. Draft professional emails, presentations, reports, and executive documentation.
11. Conduct research and prepare executive briefings to support strategic decision-making.
12. Organize and maintain confidential files, documentation, and operating procedures.
13. Handle sensitive information with professionalism, discretion, and confidentiality.
14. Serve as a liaison between executive leadership and internal departments.
15. Coordinate communication across multiple teams to ensure projects remain aligned.
16. Support special initiatives and operational improvement projects as business needs evolve.
17. Help improve organizational processes that increase efficiency and accountability.
Requirements:
1. 3–5 years of experience supporting senior executives, founders, or C-level leadership.
2. Experience in executive assistance, project coordination, operations, or a related role.
3. Experience managing multiple priorities within a fast-paced environment.
4. Experience coordinating cross-functional projects and executive initiatives.
5. Exceptional written and verbal English communication skills.
6. Outstanding organizational and time management abilities.
7. Strong project management and follow-through skills.
8. High proficiency with Microsoft Office Suite and Google Workspace.
9. Experience using project management platforms such as Asana or similar tools.
10. Ability to independently prioritize work and manage competing deadlines.
11. Strong problem-solving and decision-making abilities.
12. Excellent attention to detail while maintaining a strategic perspective.
13. Professionalism, discretion, and the ability to handle confidential information.
Required skills:
English communication; organizational and time management; project management; Microsoft Office Suite and Google Workspace; Asana or similar project management tools; problem-solving and decision-making; attention to detail; professionalism and discretion.
Why Apply
Region-specific remote opportunity: It is explicitly remote for LATAM, Africa and Eastern Europe, with a stated salary of $1.5K – $2.1K per month and U.S. EST hours — pay and hours are clear upfront.
Strategic partner, not just admin: The description frames it as a trusted strategic partner role — driving projects forward, coordinating cross-functional initiatives, preparing executive briefings for decision-making, and improving organizational efficiency, not just scheduling.
Project ownership with tools: Responsibilities include coordinating projects from planning to completion, monitoring timelines, tracking in Asana or similar tools, following up with stakeholders for accountability, and identifying roadblocks and recommending solutions.
High trust and visibility: You will handle sensitive information, serve as liaison between executive leadership and internal departments, draft executive emails, presentations and reports, and support special initiatives as the business evolves.
Before You Apply
Check location and hours fit: Confirm you are based in LATAM, Africa or Eastern Europe and can work consistently 9am - 5pm EST. This is a U.S. business hours requirement.
Match the 3-5 year bar: You need 3–5 years supporting senior executives, founders or C-level, plus experience in executive assistance, project coordination or operations, managing multiple priorities in a fast-paced environment. Highlight complex calendar management, travel coordination and cross-functional project delivery.
Show your tool stack: List high proficiency in Microsoft Office Suite and Google Workspace, and experience with Asana or similar project management platforms. Include examples of meeting agendas, action items, follow-ups, confidential file organization and executive communications you have drafted.
Prove discretion and follow-through: The advert repeats professionalism, discretion, confidentiality, attention to detail, problem-solving and ability to work with minimal oversight. Prepare short examples where you proactively resolved scheduling conflicts, anticipated executive needs, escalated issues appropriately and kept initiatives on schedule.
